KU-NOTICES

4.【在籍者】本人調書作成要領/[for current students] Guidelines for preparing the Applicant Forms

(このページを直接開いた場合は,こちらの該当するリンクをまず確認してください。/ If you have accessed this page directly, please check the relevant link here first.

[ English version here ]

※この本人調書作成要領は,在籍者が対象です。令和8年4月新入学者(R8.4月学内進学者を含む)は申請方法が異なります。ご注意ください。

4-1 本人調書作成にあたって(在籍者)

本人調書は、専用Webフォームから入力します。以下を確認した上で入力・印刷し,ほかの提出書類とともに提出してください。

  • 専用webフォーム:アカンサスポータルにログイン → (教育)「学務情報サービス」をクリック → (トップページ)「授業料免除」をクリック
  • 本申請において「申請者」は「学生本人」、家庭状況等の基準日である「申請日」は前期が「4月1日」、後期が「10月1日」です。
  • 学生本人が、申請日現在における世帯の状況を把握し、具体的かつ詳細に入力してください。私費外国⼈留学⽣は、⽇本に住んでいない家族の情報の入力は不要です。
  • 誤った情報を入力し、確定してしまった場合は、印刷した「本人調書」に朱書きで訂正してください。

 

4-2.主な入力項目

① 申請区分

「一般学生」「独立生計者(有職者(社会人学生))」「留学生」の3区分のうち、該当する区分を選択してください。これ以降は,ここで選択した申請区分に対応する指示に従ってください。

申請区分 要件
一般学生 下記「独立生計者」および「留学生」のどちらにも該当しない場合
独立生計者※
(有職者)

以下1~3の条件を全て満たしていること。

  1. 所得税法上及び健康保険上、父母等の扶養親族でないこと。
  2. 本人(及び配偶者)の父母等と別居していること(世帯分離は、別居とはみなしません)
  3. 本人(又は配偶者)に独立して生計を営むに十分な収入(年間123 万円を超える給与収入または事業等の所得があること)が継続してあり、その収入について所得申告がなされ、所得課税証明書により確認できること。
留学生※ 私費外国人留学生(生計維持者が日本に住んでいる者を除く。)

※ 独立生計者及び私費外国人留学生の収入は原則前年分の収入額を算入します。ただし、申請年の1月1日以降新たに就職し独立生計者となる者、及び、令和7年1月1日時点で渡日していない私費外国人留学生は、例外として収入見込額で算定します。これまで独立生計者として認定していた者でも、前年の所得が要件に満たない場合は、独立生計者として認めませんので、「一般」の区分とし、生計維持者(原則父母)の所得書類も提出してください。

 

② 家族の範囲

申請区分 家族(同一世帯員)の範囲
一般学生 本人、生計維持者(原則父母)、生計維持者に税法上扶養されている者(同居別居は問いません)で、以下のものを含みます。
  1. 勤務地の関係(単身赴任・出稼ぎ等)で別居している父母
  2. 生計維持者の扶養親族で就学又は病気療養のため別居している者
  3. 生計維持者が扶養親族としている別居の祖父母等

例:父、母、兄(学生)、姉(社会人)、祖父母(生計維持者の扶養親族でない)が同居している場合、同一世帯とは、父、母、兄とします。扶養親族から外れている姉と祖父母は含みません。

* 一般学生の⽣計維持者は原則⽗⺟。父母が無職,専業主婦,⾼齢者等でも⽣計維持者として扱います。⽗⺟ともいない場合は⽗⺟に代わる⽣計維持者になります。

独立生計者
(有識者)

本人、配偶者、本人又は配偶者の税法上の扶養親族(子等)

配偶者がいる場合、健康保険や税法上の扶養関係の有無にかかわらず申請者と同一生計である者とみなし、収入に関する書類等の提出が必要です。

私費外国人留学生 本人、日本に住んでいる配偶者、本人又は日本に住んでいる配偶者の税法上の扶養親族(子や日本在住の親等)

※申請時点では税法上の扶養親族である者が、申請基準日(前期4月1日、後期10月1日)時点には扶養から外れる場合、家族には含めません。
 ただし、源泉徴収票等の「控除対象扶養親族」欄の記載と申告した扶養親族の人数に相違が生じるため、様式9「兄弟等の別生計に関する申立書」を提出してください。

 

③ 収入状況

令和7年分源泉徴収票(給与所得者)(「支払金額」欄の金額)、令和7年分確定申告書、令和8年度(令和7年分)市民税県民税申告書等に従い入力してください。確定申告をしている者は必ず確定申告書に従い入力してください。
なお、給与所得者で複数の勤務先がある場合は合計金額を算定します。

申請区分 算定する所得
一般学生
  • 本人の収入:123 万円を超える給与収入または事業等の所得があることが令和8年度所得課税証明書に記載される場合のみ入力
  • 生計維持者の収入:令和7年分の給与収入及び給与外所得について全て入力(所得課税証明書に反映される一時所得を含む)

※年の途中での退職、転職、就職等の家計変更がある場合や出産および育児休業等で休職し、基準日には無収入を予定している場合も前年1年間の所得課税証明書の金額で算定します。

※所得課税証明書に記載のない遺族年金、障害年金、児童扶養手当等は算入しません。ただし、生活保護世帯においては、保護決定通知書により収入を算入します。

※生計維持者以外の収入は算入しません。

独立生計者
(有識者)
  • 本人(及び配偶者)の収入:令和7年分の給与収入及び給与外所得について全て入力(所得課税証明書に反映される一時所得を含む)

※年の途中での退職、転職、就職等の家計変更がある場合や出産および育児休業等で休職し、基準日には無収入を予定している場合も前年1年間の所得課税証明書の金額で算定します。ただし、年の途中の転職・退職により継続して独立生計の要件を満たす収入の見込がない場合は「独立生計者」として申請不可。「一般学生」として生計維持者の所得課税証明書を提出すること。

※前年の所得課税証明書では要件を満たす収入がないが、申請年の1月1日以降新たに就職し要件を満たす収入の見込みがある場合に限り、例外として独立生計者として申請を認めます。この場合は収入見込額を入力してください。

※所得課税証明書に記載のない遺族年金、障害年金、児童扶養手当等は算入しません。

私費外国人留学生
  • 本人(及び配偶者)の収入:令和7年分の給与収入及び給与外所得について全て入力

ただし、令和7年1月1日時点で渡日していない者は見込額で入力してください。

 

④ 「就学者」情報

「④就学者(本人を除く)」欄に本人以外の就学者を入力してください。
なお、大学、高校の進学が未定の場合は、現時点の在学学校にチェックして、学校名には、「○○高校(大学進学予定)」等と入力してください。

 

⑤ データの確定、本人調書の印刷

  • 申請データを確定すると「申請状況」が「確定」し、「提出書類一覧」が表示されますが、提出不要です。提出が必要な書類は、本要項「授業料免除必要書類⼀覧【申請区分:一般独立生計者私費外国人留学生」で必ず確認してください。
  • 「本人調書」をダウンロードし,1枚ずつ片面印刷の上,提出してください(両面印刷不可)。

 

 

English ver.

[Japanese version here]

*The Guidelines for Preparing the Applicant Forms are intended for current students.Please note that the application procedure differs for new students enrolling in April 2026(including those advancing internally within the university in April 2026).

4-1 Completing the Applicant Forms [for current students]

The Applicant Forms must be completed through the designated Web form.
After reviewing the instructions below, please enter your information, print the form single‑sided, and submit it together with the other required documents.

  • Designated Web Form : Log in to the Acanthus Portal → click “Student Information Service” under Education & Learning → on the top page, click “Tuition Fee Exemption.”
  • Notes on Completing the Form :
    • In this application, the “applicant” refers to the student.
    • The “application date,” which is the reference date for household status, is April 1 for the spring semester and October 1 for the fall semester.
  • The student must accurately understand the status of their household as of the application date and enter the information specifically and in detail. Privately financed international students are not required to enter information for family members who do not reside in Japan.
  • If incorrect information is entered and the form has already been finalized, please correct the printed Personal Information Form by writing the corrections in red ink.

 

4-2.Main Input Items

① Applicant classification

Please select from one of the three following categories, “General student” “Selfsupported individual (Employed (Working student)),” and “International Student.” Please follow the instructions corresponding to the application category you selected below.

Application Category Requirements
General student

Where the applicant falls under neither the “Self-supported individual” or “International student” categories below

Self-supported individual*(Employed persons)

All of conditions 1-3 below must be met.

  1. The applicant is not a dependent of their parents, etc. under the Income Tax Law or for health insurance purposes
  2. The applicant (and their spouse) lives separately from their parents.(Separation of households shall not be regarded as separation)
  3. The applicant (or their spouse) has sufficient income to support themselves independently (To have annual salary income or business-related income in excess of JPY 1,230,000 yen.) on an ongoing basis, and that income is reported and can be confirmed with the Certificate of Income Taxation.

International
students*

Privately financed international students (* excluding cases where the primary financial supporter resides in Japan.)

※As a general rule, the income is calculated based on the values shown on their income certificate for the previous year. However, as an exception, estimated income values may be used to calculate the amount of income for persons who became self-supported individuals through work after January 1 of the year of application and privately financed international students who had not yet arrived in Japan as of January 1, 2025. Even if previously recognized as a self-supported individual, applicants will not be recognized as self-supported individuals where their income for the previous year does not meet the requirements; in such cases the applicant is to be considered a “general student” and should submit income documents for their parents.

 

② Scope of family

Application
Category
Scope of family (Members of the same household)
General students

The applicant, the main income earner (in principle, a parent) and dependents of the main income earner under the Income Tax Law (Regardless of whether they live under the same roof) and include the

following:

  1. Parents who live separately due to their work (a posting away from home, migrant workers, etc.)
  2. Dependents of the main income earner who live separately for schooling or medical treatment
  3. Grandparents living separately who are dependents of the main income earner

E.g., Where a father, mother, brother (student), sister (working adult), and grandparents (not dependents of the main income earner) are living together, the household is defined as the father, mother and brother. The sister and grandparents, who are not dependents, are not included.

* In principle, the primary financial supporters for general students are the father and mother. Even if they are unemployed, full-time homemakers, or elderly, they are still regarded as primary financial supporters. If both parents are absent, the person who assumes financial responsibility in their place will be considered the primary financial supporter.

Self-supported
Individual*(Employed persons)

The applicant, the spouse, and dependents (children, etc.) of the applicant or the spouse under the Income Tax Law

If the applicant has a spouse, regardless of whether he/she is dependent on the applicant for health insurance or tax purposes, he/she is regarded as a person living in the same household as the applicant and is required to submit documents relating to income etc.

International Students*

The applicant, the spouse living in Japan and dependents of the applicant under the Income Tax Law (children, parents living in Japan, etc.)

*If a person who is a dependent under the Income Tax law at the time of application ceases to be a dependent as of the application base date (1 April for the first semester and 1 October for the second semester), he or she is not included in the family. However, since there will be a discrepancy between the number of dependents reported and the information in the ʻDependents Subject to Deductionʼ column on the withholding tax certificate, etc. please submit Form 9 Declaration on the separate livelihoods of siblings.”

 

③ Income

Please fill in the form according to the tax withholding certificate for 2025 (salaried employees) (the value shown in the “amount paid” column), or the final tax return for 2025, or the Municipal Residents Tax Return for FY2026 (reflecting 2025) (where not a salaried employee). Those filing a final return must fill in the form accordance with the financial return.

In the case of salaried employees with multiple employers, the total amount is calculated.

Application Category Income to be calculated

General students

  • The applicant’s income: Fill in only if salary income or business income of JPY 1,230,000 or more will be shown on the certificate of income taxation for FY2026.
  • Income of the main income earner: All salaried and non-salaried income for 2025 (Including lump-sum income shown on the Certificate of Income Taxation)

*The calculation is based on the amount on the certificate of income taxation for the previous year, even if there is a change in household income such as resignation, job change or employment during the year, or if a person is absent from work due to maternity or parental leave and is expected to have no income on the reference date.

*Income not shown on the Certificate of Income Taxation, such as survivor’s pensions, disability pensions, child support allowance, etc., will not be included. In addition, for households receiving public assistance, income is to be calculated according to the public assistance decision notice.

*Income of persons other than the main income earner is not counted.

Self-supported
Individual
(Employed
persons)

  • Income of the applicant (and the spouse): All salaried and non-salaried income for 2025 (Including lump-sum income shown on the Certificate of Income Taxation)

*The calculation is based on the amount on the certificate of income taxation for the previous year, even if there is a change in household income such as resignation, job change or employment during the year, or if a person is absent from work due to maternity or parental leave and is expected to have no income on the reference date. However, where there is no expectation of an ongoing income that meets the requirements for Self-supported individual due to a change of employment or unemployment during the year, the applicant cannot apply as a “self-supported individual.” In such cases, submit the Certificate of Income Taxation of the main income earner as a “general student”.

*Applicants who are newly employed after January 1 of the year of application and anticipate an income that meets the requirements, but who did not record an income that meets the requirements on their Certificate of Income Taxation for the previous year, may apply as self-supported individual as an exception. In such cases, please record estimated amounts.

* Income not shown on the Certificate of Income Taxation, such as survivor’s pensions, disability pensions, child support allowance, etc., will not be included.

International
students

  • Income of the applicant (and the spouse): All salaried and non-salaried income for 2025

Applicants who had not yet arrived in Japan as of January 1, 2025, should enter estimated amounts.

 

④ ʻSchool attendeeʼ information

Please record all persons attending school besides yourself in the box (4) Persons enrolled in study (Excluding the applicant).

Where undecided about whether to advance to university or high school, please check the box for currently attending school and record ” ABC High School (Intending to attend university)” in the school’s name field.

 

⑤ Confirmation of data, Printing “Applicant forms”

When the application data has been confirmed, the “application status” icon will change to “confirmed,” and the “list of documents to be submitted” link will be displayed. But please be sure to check the documents that need to be submitted under “List of required documents for tuition fee waivers[General studentsSelf-supported IndividualInternational students]” of these guidelines as well.

“Applicant forms” cannot be printed double-sided. Please print single-sided sheets.